The Most Common Backup Solution Mistakes

Almost every computer system will fail at some time or another -- and that's when you need to hope that your backups are ready to go. Unfortunately, many people make mistakes with their backup solutions, whether they're just backing up a small, residential computer or a large company file system. 

Failing to Check the Backup Logs

There are many things that can go wrong during the backup process. You could, for instance, run out of space on the drive so not all of the files are properly saved. Unfortunately, sometimes a backup will fail "silently"; there will be no notification. Other times, the notifications might be sent to a defunct email account, or just saved to a log file that is never checked. Someone should always be in charge of checking the backup logs and, further, there should be alerts sent to someone if the backup fails. 

Not Securing the Backup Properly

Backups need to be secured just as thoroughly as the original documents -- after all, they're just as sensitive. Many backup solutions do not encrypt the files by default, and this can be very dangerous. This is especially true of web-based or cloud-based backup solutions, because they can be accessed from anywhere in the world. If they are only password protected, they could be broken into by anyone.

Saving Only One or a Few Copies

You should always save a sequence of copies in your drive, going back chronologically for a month or more. There's a reason for this: you don't want to delete a single file and only notice when it's been gone for a month, and have overwritten all of your backups. Many cloud-based and web-based backup solutions will save "archived" backups for every year and every month in addition to current weekly backups, so that you can easily restore data that you have lost but that you don't know you have lost. Remember: you're not just protecting yourself from catastrophic failure. You're also protecting yourself from accidental deletions, viruses and other system issues.

Even if your backups have malfunctioned, you may still have hope. Head down to a computer repair shop as soon as possible. There are ways that data can be restored from a computer, even a computer that is physically damaged. However, the process needs to begin as soon as possible -- you can't continue using the computer, as this could overwrite the data that is to be restored. For more information, contact a company like Datapath Support Group Inc.